This document allows the user to review, (adjust if necessary), and process the receiving of stock into the system, by clicking '> Invoice' from the ribbon.
Typically this document would be re-called with the physical receipt of the goods in question, and then processed with '> Invoice' from the ribbon.
'> Invoice' from the ribbon generates the accounting entries and completes Purchase Order Processing.
Typically a purchased stock item is recorded in the Inventory Ledger. A non stock item may be recorded in an alternate ledger account.
Click this button to raise the invoice for this 'Goods Received' document. A suppliers invoice number and the date must be entered before proceeding with this 'Invoice >' button, which will create a Purchase Invoice record.
This button provides a printable version of the picking slip to which can assist in storage.
Enter an invoice number and date provided by the supplier of the goods. This will come from the suppliers invoice.
The number of good received.
Product Code and Description of the goods being received.
Extension is Price multiplied by Quantity.
If there is a due date for this invoice that differs from the terms set in the creditor account, type in the due date here.
Purchase Goods Received
Purpose: This document allows the user to process the receiving of stock into the system.
Prerequisites: You actually process a Goods Received transaction by going to the original Purchase Order (Purchase - Order) and clicking the Receive button. That will create a Goods Received document accordingly.
Context: Once the user has clicked the Receive button (on the Purchase - Order document) to record the receiving of stock into the system. The next step happens when the suppliers tax invoice arrives. Load up the goods receive document associated with the original order.
Check the Extension fields on the individual lines to make sure the financial values agree. This will either involve changing the Extension (where both Purchases Exclude GST and the Prices Exclude GST features are blank), or the Net Amount. Once the individual lines agree with the suppliers invoice, confirm that the total agrees.
Type in the Invoice number and date, and then click the Invoice button. This will finish the processing and record the entry in the creditors account.
Number: Type in the supplier's key (or click the right mouse button) and select the key from the list. Date: Displays the date the goods received document was created. Operator: Displays the operator who created the goods received document. Invoice No: Type in the suppliers invoice number. Invoice Date: Type in the date on the suppliers invoice. Gross Addition: Type in any applicable gross addition. This will then be evenly distributed across the good received lines in the Add On Cost field. Supplier: Displays the name and address of the supplier. Ship To: Displays the delivery location. Supplier: Displays the suppler key from the original purchase order. Order: Displays the original purchase order number. Phone, Fax: Displays the suppliers contact details. Sales Exec: Displays the sales executive from the original purchase order. Carrier: Displays the carrier from the original purchase order. Ship Date: Displays the ship date from the original purchase order. Exempt: If this field is ticked, the creditor is GST exempt. Currency: Displays the currency for the supplier. This field should be blank if referring to Australian dollars. Buy Rate: Type in the current buy rate of the creditors currency. This field should be left blank if referring to Australian dollars. Date: Type in the date the Buy Rate was last updated. Value: Displays the total nett amount on the goods received document. This field should be identical to the suppliers tax invoice excluding GST and excluding freight. Freight: Type in the freight applicable to this shipment. This should be found on the suppliers tax invoice. If both Purchases Exclude GST and the Prices Exclude GST features are blank type in the freight including GST else type it in excluding GST. This field should be identical to the suppliers tax invoice excluding GST. GST: Displays the total amount of GST payable on the goods received document. This field should be identical to the suppliers tax invoice excluding GST. Total: Displays the total amount payable on the goods received document. This field should be identical to the suppliers tax invoice excluding GST.
Items: Displays the number of items received on this goods received document. This field will be exactly the same as the value typed in the To Receive field on the purchase order. Product Code: Displays the product code. Unit: Displays the unit. Description: Alphanumeric description of entry To Invoice: Displays the number of items to be invoiced. Extension: If both the Purchases Exclude GST and the Prices Exclude GST features are blank, type in the computed extension of order line. If either of them are set, this field is not enterable (is a white, instead of yellow field). This field should be identical to the suppliers tax invoice including GST.
Taxable: Does GST apply to the Product Group Tax Amount: Displays the GST amount. Net Amount: If either the Purchases Exclude GST and the Prices Exclude GST features are set to Y, type in the GST excluded extension of order line. If either of them are set, this field is not enterable (is a white, instead of yellow field). This field should be identical to the suppliers tax invoice excluding GST.
Price: Displays the calculated price per unit. Duty: Displays the import duty percentage from the product master record. This is only updated when the goods received document is created. Changing the duty in the stock account will not affect previously created goods received documents. Duty Amount: Displays the duty for this item. The formula used is Extension * (Duty/100.0) Add On Cost: Type in the additional landed cost in local currency. This can automatically be distributed amongst all lines by typing in the gross additional landed cost in the Gross Addition field. Invoiced: Displays the number of items already invoiced from this goods received document. Invoiced Amount: Value Invoiced
Transaction Processing Button Description <New Order: Clicking the < New Order button will load a blank Purchase - Order document. Invoice >: Clicking the Invoice > button will create a purchase tax invoice in the LILAC and create all the necessary ledger entries.
From Here: Once this document has been completed, click the Invoice button.
